Improving Effectiveness: 5 Key Cloud Reports for CIO Teams

March 15 2015 | by Yoav Mor Cloud Cost Management, Cloud Optimization

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CIOs need to maintain full transparency regarding how IT is used, ensuring resource consumption is effective and optimal. They run into cost and utilization challenges due to the public cloud’s abstract nature and the fact that cloud users can purchase and use resources on their own. CIOs are interested in resource purchasing and consumption, as well as maintaining control over and streamlining those resources. As a result, they can ensure that they get what they need while leaving operational and financial risks out of the picture. Over the last few years, we, at Cloudyn, have helped IT teams create cloud inventory and utilization transparency. In this post, we’ll share the five scheduled reports (i.e. sent automatically every day/week/month) that are used most often by our customers, specifically among CIOs and IT directors.

According to our data, we’ve found that CIOs focus on two main elements: performance (based on how cloud deployment achieves operational targets) and resource utilization (more specifically, how efficiently resources are used). When it comes to resource allocation, CIOs and IT departments have to learn each department’s IT needs and check that their requirements are fulfilled without any usage redundancy or bottlenecks.

5 of the Most Popularly Used Cloudyn Reports

1. Compute Inventory Breakdown

This is Cloudyn’s most basic instance inventory report, showing the amount of instances that were purchased over time. In the example below, we see a consolidated view across all clouds, along with a total number of deployed instances.

cloud reports for cio

2. Storage by Class Breakdown

An IT team needs the ability to break down storage inventory by accounts or regions in order to link its costs to a specific business unit or application environment. IT also requires the ability to track costs according to different types of storage. The screenshot below shows a storage level breakdown of an AWS account, including S3, RRS, and Glacier. You can find the storage size for each account’s bucket with the filters provided. This type of report also provides the ability to help you optimize storage costs, and migrate objects to lower-class storage types. For example, for S3 buckets containing backups, you’d want your recent backups to be easily accessible, and archive older backups in Glacier.

cloud reports for cio

3. Rightsizing

In order to run an optimal environment, a CIO team needs to continuously look for redundant capacity. This report should be based on an instance’s CPU and/or memory utilization, as well as network input and output traffic. As shown in the example below, the report clearly indicates which instances should be downsized due to low utilization, while still serving the original target, reducing costs over time. This report can trigger resource consolidation, which helps cut down on costs in order to maintain an optimized environment.


4. Cloud Credit and Package Recommendations

CIO and CFO teams share a close relationship, and the latter view the cloud as a new cost model within IT. Accordingly, CIOs need to be on top of ongoing costs as well as different credits and packages that cloud vendors provide. This is demonstrated by the use of AWS Reserved Instances (RI).

In the screenshot below, you can see a breakdown of unused EC2 RIs for different instance types in various regions and availability zones. Since it’s possible to modify RIs, relocation options are displayed. For example, you may receive relocation recommendations between availability zones within the same region. This report also suggests parallel offers for other clouds, which also need to be monitored and utilized optimally.

cloud reports for cio

5. Porting Between Cloud Platform Recommendations

CIOs need to decrease lock-in rates and leverage the most efficient cloud vendors. Moreover, when working in a multi cloud environment, it’s very beneficial to receive reports that offer recommendations on porting from one platform, like AWS, to another platform, like Google Cloud, including instance type, region, and availability zone suggestions. As you can see in the screenshot below, porting costs are displayed, including current and estimated costs after porting certain resources so that CIOs can make better porting decisions.

cloud reports for cio

Final Notes

CIOs and IT teams need to be able to predict utilization in order to supply their business units’ needs. The main goal of cloud cost, usage, and utilization reports is to be able to stay one step ahead by providing tools that will improve cloud performance. Properly equipped IT teams must have complete transparency and a way to measure if their cloud not only meets requirements, but allows for efficiency and flexibility with no risks.

All of the reports discussed above are offered by Cloudyn and can be configured to be sent as scheduled reports at varying frequencies. Additionally, they can be configured to send threshold-based reports. For example, you can receive a report that informs you of when you’ve reached a certain budget limit or if you exceeded utilization. Learn more about our scheduled event-based reports.

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